Starfish Swimming Club Contacts

Below is a list of our main contacts. Simply click on the Club Position you wish to contact and you will be taken to an email form that you can use to send a message directly to them.

Club Chairperson

  • To lead and direct the committee in the overall management of the charity, forward planning and strategy
  • Public face of the club, networking and keeping in contact with the members, external networking where necessary
  • Chairing of committee and AGM meetings
  • To advise the committee on matters associated with the constitution and charity law
  • To determine the content and agenda for club meetings in association with the club secretary
  • To nominate a Vice Chair (Secretary or Treasurer) in case(s) of absence at meetings
  • Chair of Club Trustees

Club Secretary

  • Responsible for the preparation, distribution and keeping a record of all committee meetings, agendas, minutes and all documentation for the AGM
  • Booking of meeting rooms applicable to committee and AGM and venues for club events
  • Responsible for paperwork and administration of the AGM and annual trustees meeting
  • Responsible for all paperwork relating to data protection
  • Responsible for the registration, renewal and payment of ASA memberships and all applicable insurances
  • Responsible for the maintenance of the membership database and attendance records of swimmers, teachers and volunteer helpers
  • Responsible for holding documents sent by ASA and holding other key club documents and records or knowing where they are held
  • Club Trustee

Club Treasurer

  • All matters financial, including membership billing
  • Providing reports both annually and periodically
  • To advise the committee on all matters associate with finance and financial reporting requirements
  • To complete the Charity Commission annual returns
  • Club Trustee

Club Welfare Officer

  • To liaise with the ASA and be responsible for administration and communication of advice in all matters pertaining to the safeguarding of children and vulnerable adults
  • To hold documents pertaining to safeguarding
  • Club Trustee

Committee Member

  • To support the Club and undertake duties as required by the committee from time to time
  • Club Trustee

Fixtures Secretary

  • Responsible for the booking and overall management of all external galas
  • Purchase of all appropriate merchandise
  • Liaise with Competitive/Gala Swimmer Teacher
  • ASA Link for galas, providing group with applicable advice
  • Club Trustee

Fundraising Secretary

  • To be responsible for identifying and coordinating potential sources of funds/donations (including Swimarathon, Christmas Cracker Appeal)
  • Club Trustee

Health & Safety Advisor

  • Health & Safety
  • Responsibility for equipment, poolside safety, appropriate tables, chairs etc, setting up of internal gala events, order and purchase of new equipment in consultation with the teacher team leader
  • Club Trustee

Members Representative

  • To represent the views and wishes of the members
  • Must be 18 years or older
  • Club Trustee

Minutes Secretary

  • To Support the role of Club Secretary in the preparation, distribution and keeping a record of all committee meetings, agendas and minutes
  • Club Trustee

New Members Secretary

  • Support to Teacher Team Leader
  • Coordination of the club waiting list and club membership rules
  • Club Trustee

Publicity Secretary

  • Coordinate club publicity and liaise with media
  • Club Trustee

Social & Events Coordinator

  • Preparation of suitable venues, eg; refreshments, entertainment
  • Club Trustee

Teacher Team Leader

  • Responsible for the overall management of the club swimmers, teachers and helpers
  • Preparation of in house galas, maintenance of records of swimmers achievements and grades, training of teachers, helpers and life guards
  • Teacher/Helper rota
  • Club Trustee

Volunteer/Teacher Recruiter

  • Overall responsibility for the recruitment and retention of teachers and helpers
  • Analysis of training requirements – linking up with the teacher team leader
  • Club Trustee

Website Administrator

  • To maintain the club’s website, including posting all new updates and associated publicity on a monthly basis
  • To work in conjunction with Publicity Secretary
  • To coordinate upgrades to the website based on committee feedback