| Club Position |
Club Responsibilities |
| Club Chairperson |
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To lead and direct the committee in the overall management of the charity, forward planning and strategy
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Public face of the club, networking and keeping in contact with the members, external networking where necessary
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Chairing of committee and AGM meetings
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To advise the committee on matters associated with the constitution and charity law
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To determine the content and agenda for club meetings in association with the club secretary
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To nominate a Vice Chair (Secretary or Treasurer) in case(s) of absence at meetings
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Chair of Club Trustees
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| Club Secretary |
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Responsible for the preparation, distribution and keeping a record of all committee meetings, agendas, minutes and all documentation for the AGM
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Booking of meeting rooms applicable to committee and AGM and venues for club events
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Responsible for paperwork and administration of the AGM and annual trustees meeting
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Responsible for all paperwork relating to data protection
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Responsible for the registration, renewal and payment of ASA memberships and all applicable insurances
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Responsible for the maintenance of the membership database and attendance records of swimmers, teachers and volunteer helpers
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Responsible for holding documents sent by ASA and holding other key club documents and records or knowing where they are held
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Club Trustee
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| Club Treasurer |
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All matters financial, including membership billing
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Providing reports both annually and periodically
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To advise the committee on all matters associate with finance and financial reporting requirements
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To complete the Charity Commission annual returns
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Club Trustee
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| Club Welfare Officer |
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To liaise with the ASA and be responsible for administration and communication of advice in all matters pertaining to the safeguarding of children and vulnerable adults
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To hold documents pertaining to safeguarding
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Club Trustee
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| Commitee Member |
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To support the Club and undertake duties as required by the committee from time to time
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Club Trustee
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| Fixtures Secretary |
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Responsible for the booking and overall management of all external galas
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Purchase of all appropriate merchandise
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Liaise with Competitive/Gala Swimmer Teacher
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ASA Link for galas, providing group with applicable advice
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Club Trustee
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| Fundraising Secretary |
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To be responsible for identifying and coordinating potential sources of funds/donations (including Swimarathon, Christmas Cracker Appeal)
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Club Trustee
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| Health & Safety Advisor |
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Health & Safety
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Responsibility for equipment, poolside safety, appropriate tables, chairs etc, setting up of internal gala events, order and purchase of new equipment in consultation with the teacher team leader
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Club Trustee
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| Members Representative |
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To represent the views and wishes of the members
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Must be 18 years or older
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Club Trustee
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| Minutes Secretary |
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To Support the role of Club Secretary in the preparation, distribution and keeping a record of all committee meetings, agendas and minutes
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Club Trustee
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| New Members Secretary |
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Support to Teacher Team Leader
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Coordination of the club waiting list and club membership rules
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Club Trustee
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| Publicity Secretary |
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Coordinate club publicity and liaise with media
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Club Trustee
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| Social & Events Coordinator |
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Preparation of suitable venues, eg; refreshments, entertainment
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Club Trustee
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| Teacher Team Leader |
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Responsible for the overall management of the club swimmers, teachers and helpers
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Preparation of in house galas, maintenance of records of swimmers achievements and grades, training of teachers, helpers and life guards
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Teacher/Helper rota
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Club Trustee
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| Volunteer/Teacher Recruiter |
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Overall responsibility for the recruitment and retention of teachers and helpers
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Analysis of training requirements – linking up with the teacher team leader
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Club Trustee
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| Website Administrator |
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To maintain the club’s website, including posting all new updates and associated publicity on a monthly basis
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To work in conjunction with Publicity Secretary
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To coordinate upgrades to the website based on committee feedback
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